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Electronic
Medical
Record
 

MSU EMR-related
Policies and Procedures


The following EMR-related MSU HealthTeam policies and procedures are maintained in the manuals labeled "Michigan State University Faculty Group Practice Policies and Procedures" located in all clinics and departmental offices. Current current versions of the highlighted policies/procedures may be accessed by clicking on the links below, or by going directly to MSU HealthTeam internal web site.

ADMINISTRATION
ADM - 8 Discharge from Care
ADM - 12 Intra Practice Referrals
ADM - 16 Healthcare Occurrence Reporting
ADM - 25 Confidentiality (and Attachment)
ADM - 37 Computer Workstation Privacy

BILLING

CLINICAL PRACTICE
CP - 2 Verbal Orders

COMPLIANCE
CMP - 2 Documentation Requirements for New Patients, Referrals and Consultations
CMP - 3 Compliance Reporting and Non-Retaliation
CMP - 5 Medical Student Documentation
CMP - 17 Request to change EM codes (and Form)

CONTRACTS

EMERGENCIES

HIPAA - HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT
HIP - 1 Amendments to Health Info Requested by Patients
HIP - 2 Processing Complaints Regarding Privacy Practices
HIP - 3 Accounting for Disclosures of PHI
HIP - 4 Disciplinary Action: Violating Patient Confidentiality
HIP - 5 Distribution: MSU HT Notice of Privacy Practices
HIP - 7 Patient Access to Protected Health Information
HIP - 9 Restrictions on Use of PHI
HIP - 10 Use of PHI for Research

MEDICAL RECORDS
MRC - 1 Medical Record Documentation
MRC - 2 Release of Medical Information (General)
MRC - 2a Release of Medical Information (Mental Health)
MRC - 3 Obtaining Patient Authorization: Disclosing PHI (and Form)
MRC - 5 Faxing PHI (and Fax Cover Sheet)
MRC - 7 Monitoring Timeliness of Documentation in EMR
MRC - 8 Use of Email
MRC - 8 Email Authorization Form
MRC - 10 Access to the EMR System (and Form)
MRC - 11 Incorporating MR Data of Others (and Form)
MRC - 12 Audits: EMR Access to Patient Records (and Form)
MRC - 13 Changing User Names or Credentials in the EMR
MRC - 14 Electronic Signing of Documents in the EMR
MRC - 15 Entering Transcription into the EMR
MRC - 16 Installing Software on Tablet PCs
MRC - 17 Supplemental Hardware and Software Procurement and Support for Tablet PCs
MRC - 18 Auditing Medical Records
MRC - 19 Correcting Errors & Duplicate Patients
MRC - 20 EMR User Acct/Password & Login
MRC - 21 Correcting "Misdirected/Misfiled" Documents in the EMR
MRC - 22 Deactivating EMR System Users - Involuntary Terminations
MRC - 23 Deactivating EMR System Users - Voluntary Terminations

PERSONNEL/EMPLOYEE HEALTH

QUALITY
QUA - 1 Peer Review

PROCEDURES
Procedure for requesting new EMR reports 

- Michael Zaroukian , MD, PhD
EMR Medical Director
Last updated: January 9, 2005

EMR Examples


Discharge from Care Sample Letter: CHM-IM

Referral Form Screenshots

Healthcare Occurrence Report Form
(or link to MSU Controller web site)

E&M Advisor Screenshots